Nomination Guidelines

Download the entry questions (pdf) before starting your nomination.

Download the guidance notes and award categories (pdf) for offline reading.

Download our Award Guidance Notes PDF for printable details of the categories, nomination guidelines and judging criteria.

You can also download our entry questions PDF before starting your nomination.

Who may enter for an award?

You may enter if you are a military, NHS, independent or voluntary sector health or social care worker, in any discipline (including management). You can enter as an individual or in a team and anyone can nominate an achiever / achievement. Alternatively you can nominate yourself. Your entry must have benefited the care of a member(s) of the Armed Forces, (including the Reserves) or their families or Service veterans.

If you are shortlisted you (and/or, as appropriate, members of the nominated team, up to a maximum of four members per team) will be invited to attend the Awards Ceremony in Cardiff on 21st May 2013.  It will be your responsibility to obtain leave of absence and secure funding for your attendance. Subsistence at public expense is available for military finalists.

Completing the nomination

You should fully complete the online nomination form following the instructions in each section closely. The title of your entry should identify the team/individual and try to summarise the piece of work concerned, e.g. “Management of Community Acquired Pneumonia Outbreak in Kandahar, COS Health Department, RAF High Wycombe”.

The project or piece of work or research you are describing must have been completed, or, if it is a service, its delivery must have at least started, since January 2012. (Services started before this date will qualify as long as they were being delivered in January 2012, even if now ended.)

It is important that you provide as much information as possible (within the word limit) about your project, initiative or person, and try to explain what the actual contribution has been.  Detailed criteria for each award are available in Judging Criteria.

Only online entries will be accepted. You may not submit continuation sheets, videos, photographs, books or other forms of media to support your nomination. However, if you are shortlisted there may be a request for further information or filming / photography of you and your work.

Please provide on the form contact details for your manager or a senior individual in the chain of command from your organisation who will be asked to endorse your entry to the awards if it has been shortlisted as a potential finalist. They do not need to be a direct line manager, but must be someone who is aware of the piece of work concerned, and can vouch for its excellence. If shortlisted, you will be contacted and asked to supply this endorsement by your senior officer/manager, and it will be your responsibility to ensure that it is provided; otherwise your entry will not go forward to the finals.

Number and types of nominations

Entrants are not permitted to apply for more than two categories.

There are eight categories, of which five are open to both teams and individuals, and three are open to individuals only. Nominations will be judged on their own merits. In those categories where both individuals and teams may enter, the impact and outcomes of projects undertaken by individuals or small teams will be judged in equal terms to those undertaken and delivered by groups.

Timing of nominations

The nomination process and timeline are not negotiable. Some deadlines for the process may be extended for a specific reason, but this would be at the discretion of the Awards Board, and not by an entrant. The decision of the Judges in each category is final.

All nominations will be judged by senior representatives of the Defence Medical Services / MOD / UK Health Departments, NHS and independent representation (e.g. Royal College, Trade Union).

For information on the timeline, please see key dates.

Shortlisted nominations will be contacted in March and may be asked to participate in filming / photography in advance of the awards ceremony.

Unsuccessful nominations and re-nominations

At each stage of the nomination process entrants will be notified of their success or otherwise. You should ensure that an external email address is used – and particular attention should be paid to this for military entrants. Re-nomination is permitted in subsequent years for the same project with the exception of previous winners in the same category.  Where a nomination has been submitted previously, this should be made known within the nomination. Nominations are limited to a maximum of two award categories per piece of work.

Confidentiality

Your nominations will be treated in the strictest confidence upon submission and only shared with the judging panel for that category and the Awards Board. No contact details of entrants will be shared outside of the judging panel or Awards Board.

However, it should be noted that the names of the winners and of those shortlisted will be publicised.  Details or extracts of the nominated piece of work will also be used in publicity material, e.g. on the awards website and as case studies to promote next year’s competition. The communications leads for the award partners across the UK will manage subsequent publicity. Your application will be taken as acceptance of this publicity, and it is for individuals to ensure that any information in your nomination can be released to the public.

Information relating to individuals / teams provided as part of the nomination will be retained following the awards ceremony for three months, after which there will be an archived report filed and the original submissions destroyed.

Changes to information submitted

You may not change your nomination once it has been submitted. However, if there is a fundamental error in the nomination, please highlight this to the judges by contacting .(JavaScript must be enabled to view this email address) with details of the error and the correct information.

Equal opportunities monitoring

Please help us to assess the effectiveness of our wish to be as inclusive as possible by filling in the monitoring form as part of your nomination. You are not obliged to complete the form, but the information you give will help us to improve the coverage of the awards system. We want to be sure that the full diversity of those who deliver care to the Armed Forces, their families and veterans is covered and all have access to the awards for recognition of their excellence.

The information collected will be used only in aggregate for monitoring purposes. It will not be taken into account in the process of assessment of the entries, but only used to inform and monitor the Equality Impact Assessment of the Awards.

There are no ‘quotas’ in the Military and Civilian Health Partnership Awards.

Enquiries

Further enquiries relating to the Military and Civilian Health Partnership Awards may be answered by contacting us via email. See our contact page for details.

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